This part of the role is usually the heaviest in terms of necessary admin.
It is mostly invisible to members of the meeting until it fails to get done in a timely way.
We aim to help you tackle or share out these tasks to keep the role manageable, joyful and not a routine burden.

Reflecting on your preparedness

Many clerks appreciate a regular time of debriefing or reflection with another Friend, most likely the other clerk or assistant who has been sitting at the clerks’ table. If you have set up a support group while you are in this role, this may be a time to fix a meeting.

Reflecting afterwards of why a meeting lost its way or somehow went awry can often help in tracking back, for example, to the point where somebody didn’t giving the clerk sufficient information beforehand. It happens to all of us and is the best way to gain experience as a clerk, though feeling you have lost control is horrible at the time. It may have been just one sticky item that seemed innocently simple beforehand, but the clerk hadn’t asked searching enough questions of those who were bringing the matter to the meeting’s attention. Such situations include facts which turned out to be myths; aspects of legal requirements which hadn’t actually been checked; a key person hadn’t been consulted; miscommunications leading to heightened emotions, and as always, human nature doing what it always does. On the other hand, a clerk can be so over-prepared that there is no room left for spontaneity or hearing the voice of the Spirit. All this is normal and quite frequent. More adventure!

Check-list overview of typical post-meeting tasks

This part of the role is usually the heaviest in terms of necessary admin. It is mostly invisible to members of the meeting until it fails to get done in a timely way. We aim to help you tackle or share out these tasks to keep the role manageable, joyful and not a routine burden. The clerk’s tasks are of course not over once Friends depart the meeting. Here is a sample to-do checklist to prompt you into constructing your own. It’s considered very bad form for a clerk to omit doing things that the meeting has asked them. These tasks will vary according to the purpose of each type of meeting. Below are some typical tasks plus tips following a Local or Area Meeting for Worship for Business in BYM.